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| 'THST Minutes re 24.7.03' posted by Paul Smith on 12/10/2003 | Minutes of a meeting of members of the board of the Tottenham Hotspur Supporters’ Trust
The meeting was held on 24th July at 7.00pm.
Daniel Wynne [Present] (Chairman)
Lee Benjamin [Present]
Jimmy Brecknock [Apologies]
Tony Chapple [Present]
Anthony Greene [Apologies]
Peter Haring [Present, by telephone]
David Kenna [Present]
Bernie Kingsley [Present]
Trevor Payne [Apologies]
Shakheel Rhaman [Apologies]
Derek Ridgers [Present]
Paul Smith [Present]
Jonathan Adelman (Secretary) [Present]
1 The minutes of the previous meeting (16th June 2003) were approved and signed by the Chairman as being correct.
2 The following matters were noted as arising from the previous minutes:
The end of term report was still outstanding, it was noted that an email had been sent to Joff Wild and the subscribers to the Yahoo loop asking for contributions and no responses had been received. DR noted that he had also chased for contributions but it was generally felt that the moment had passed for the end of term report and that it may be sensible to absorb the end of term report into the launch of TTOP and the board’s forthcoming meeting with Daniel Levy. The meeting with Daniel Levy scheduled for 3rd September 2003 will effectively serve as the end of season report as it will give the THST board an opportunity to communicate directly many of the issues which would have been raised in a written report. It was felt that the document to be published alongside the launch of TTOP would deal with matters such as how a plc worked, how a shareholding works and how shareholders can enforce rights and to explain the constraints under which a plc works.
Paul Smith would follow up an initial email received by him from the club regarding THST profile in the online newsletter.
3 BK noted that he had circulated board member reports on activities which had been received from DW, PS, JA, BK and LB only. It was reiterated that every board member had to produce a report on their activities and any relevant correspondence even if that report contained very little information or the member concerned had undertaken very little activity in the time period concerned.
4 LB reported that approximately 300 members had renewed and these members needed to receive a confirmation that they had renewed. There was a general discussion on raising of the Trust’s profile including securing match day presence and/or a Trust area or the Trust logo or website information appearing on the season fixture card or other club promotional materials. It was also felt that the launch of TTOP would raise the profile of the Trust significantly. DR suggested running a similar “prize” campaign to last year i.e. seats in the Director's box were given to the member who signed up the most new members. Another initiative suggested involved incentives to become a member such as prizes or gift vouchers from Thomson and DW agreed to contact Thomson to see if they would be interested in this initiative.
5 DK circulated a report on the finances of the Trust to the board. The hard copy of this report is included in the minute book of the Trust.
6 The board discussed the launch of TTOP. DR circulated a draft copy of a press release and a launch schedule. The following matters were noted:
PH noted that the Evening Standard usually produces a one page spread for each club in the week preceding the season and DW agreed to speak to Simon Greenberg to see if THST could gain coverage of TTOP on the Spurs page
PS agreed to acquire the TTOP.com domain (It has since been decided that the TTOP enterprise can be kept within the main THST website)
DW agreed to contact David Lammy MP to see if he would assist with the launch
JA agreed to speak to Keith Palmer to secure Steve Perryman for the launch meeting
TC would be responsible for enforcing the schedule for the launch of TTOP
In the absence of AG, DK agreed to fax and make contact with various members of the press and he would try and replicate the contact list which AG had acquired after attending the Charlotte Street Hotel meeting
TC would be responsible for booking advertisements based in local newspapers
PS would email the online members with details of the TTOP launch and DR would work with DK to compile the list of press attendees for the press launch
JA would acquire the list of shareholders and confirm that Café Grand Prix were prepared to host the press launch on the basis that the Trust spent £250 on food and drink for the attending journalists – this was approved by the board
PS would contact the Irish Centre for the public launch meeting and PH would contact Matthew Collecott of THFC to find out the availability of Whites for the launch meeting
DK and LB reported on the administration side of TTOP and requested permission to move the THST bank accounts to Barclays Bank which will then enable TTOP to utilise the Barclays stock broking facilities. JA confirmed that if required he could email the certificate of incorporation of the Trust and Trust rules to Barclays. It was agreed that the signatories on the new account would be DK, TC and PS
DK reported that the auditors were prepared to let the Trust use it's address as it's registered office and that day to day membership letters or correspondence would utilise LB's address and any banking letters/correspondence would utilise DK's address.
7 The Board had been due to discuss the pricing for the Chelsea away match but as SR was responsible for this matter and he was unable to attend this evening it was agreed that SR would raise this matter with Karen Murphy and, if appropriate, at the September 3rd Meeting with Daniel Levy.
8 DR had requested the inclusion on the agenda of the matter of who at THST should be responsible for liasing with John Fennelly/Donna Cullen at THFC. DR agreed that this matter should be deferred until after the new board is constituted after the 2003 AGM.
9 BK reported that the 2nd September 2003 meeting with the club regarding the season ticket package had been confirmed and an agenda had been produced which BK would circulate to all board members by email in the coming days.
10 It was confirmed that the Trust Board was meeting en masse with Daniel Levy on the evening of 3rd September. It was confirmed that neither PH or JA would be able to attend as they would be out of London. BK was responsible for collating the agenda for that meeting and BK requested that all agenda items be circulated to him by mid- August
[PH left the meeting at this stage]
11 LB reported on the lack of a newsletter and it was agreed that all newsletter items would be sent to LB as soon as possible with the aim of circulating a newsletter including all details of the AGM and the nomination/collection process at the beginning of September.
12 It was reported that there had been a members meeting on 22nd July attended by DR, BK, AG and DW. The main discussion focused on TTOP including a number of technical questions relating to the workings of each of the proposed schemes. The meeting also covered issues such as ground improvements, ticket allocations and prices, availability of trains for Sunday matches.
13 JA reported that he had been forwarded a copy of a Supporters Direct survey to be completed that JA confirmed that he would complete this and send it back to Supporters Direct.
14 The following items of other business were discussed
It was agreed that two members meetings should be held early in September so that members will be able to seek nomination from fellow members for the 2003 AGM elections.
Once the TTOP.com domain has been secured the board should work on a series of FAQs for inclusion on the TTOP site.
PS felt that the Sporting Lisbon Friendly “deal” on tickets/ticket prices was not a suitable compromise for the loss of the cup tie voucher and this was a view shared by the rest of the board.
PS confirmed that he was to send an email to members regarding the evening with Jimmy Greaves and he was trying to organise a number of Trust tables at the event. PS confirmed that in his capacity of webmaster of spursodyssey.com he had been incentivised to publicise the event on the spursodyssey website, the incentive being two free tickets to the event. JA agreed to put this disclosure in the register of board members interests.
DW confirmed that once again for the forthcoming season he had been appointed to provide commentary for all home games and for away match screenings and that he would be taking up an offer of space in the offices at White Hart Lane over the summer to enable him to prepare for those commentaries.
15 The next meeting would be held at 7.00pm on 2nd September 2003.
Signed as correct
............................
Chairman
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