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| 'Minutes of THST Board meeting 02.02.04' posted by THST on 30/03/2004 | As always, minutes of our meetings are only published after they have been formally approved at the subsequent meeting. Hence the delay in publication:-
Minutes of a meeting of members of the board of the Tottenham Hotspur Supporters’ Trust
The meeting was held on Monday 2nd February 2004 at 7.00pm.
Daniel Wynne (Chairman) Present
Lee Benjamin Apologies
Tony Chappell Present
Peter Haring Present, by telephone
David Kenna Present
Bernie Kingsley Present
Shakeel Rahman Present
Derek Ridgers Present (late arrival)
Paul Smith Present
Jonathan Adelman (Secretary) Present (late arrival)
1 The minutes of 5th January were approved.
2 The following matters were raised as “Matters Arising” from the previous minutes:
· Daniel reported on the meeting with the 6 members who expressed an interest in helping the Trust, following the advertisements for co-options. Bernie will circulate notes taken at this meeting (now done), but it was agreed that the 6 should be invited back for another meeting with board members. (the follow-up meeting was held on Tuesday 10th February). Daniel reported that one of the ideas generated at the initial meeting with the proposed co-optees was of a Trust “think-tank”. It was noted that Darren Alexander had expressed an interest in the “membership drive”, whilst Alex Clayton had agreed to contact supporters’ clubs world-wide with a view to gaining material for publication and establishing contact. A discussion ensued over whether it was necessary to appoint co-optees or whether all 6 applicants could feed in to the board via a the “think tank”, by rotation (it was eventually decided to co-opt two members, with the option to co-opt a third in due course if workload demanded it. [There was a query about our constitution, regarding the make-up of the board, which was resolved at the meeting on 30th March 2004]
3 It was noted that after the last board meeting a list of “Action Points” had been circulated to the board in the hope that it would assist board members to follow through on commitments and jobs “assigned” to them at the previous meeting. Progress on each of the action points was discussed:-
· Bernie will have a newsletter ready by the end of February
· Bernie had contacted the members’ office at the club, regarding the absence of THST details from the “members” pages of the match day programme. Jon Rayner (who has responsibility for the programme) had stated that no-one at the club had asked for this previously and that the programme should include the Trust “this week” [note: THST details now appear in each match day programme]
· An open letter had been sent to the club mid-way through the transfer window as promised
· Peter noted that he had not contacted Daniel Levy with regard to the proposal of holding the proposed workshop at White Hart Lane - after some discussion, it was agreed that there was no need to hold the workshop at White Hart Lane or for there to be any involvement of club officials and so there was no need to contact DL on this issue
· The Trust had purchased the one Convertible Redemption Certificate that it was entitled to pursuant to THFC plc’s recent share issue – Members had been written to setting out how the Trust’s shares in THFC were voted at the EGM and the reasons why they were voted in the way they were
· David agreed to chase Matthew Collecott regarding the next meeting relating to the Season Ticket prices/package. [this meeting took place on 12th February]
· Shak has agreed to contact Paul Kemsley regarding the recent claim made at the THFC plc EGM that White Hart Lane could be upgraded to 48,000 and to restate the Trusts requirement that it be involved in matters pertaining to the Stadium
· Tony is still in the midst of discussing a possible game with a “Chivers XI”
· There has been no reply to Paul’s letter to Alan Sugar via the Daily Mirror.
4 The conduct of future public meetings of THST was discussed and it was agreed that in order to preserve/maintain good order all future meetings would be held in private rooms, not in public bars, all speakers will be asked to use a microphone (this should encourage structured debate and not a free for all), agendas will be set for meetings together with an opportunity for members to raise issues by written question so members not able to attend and those too shy to speak publicly at meetings can have their questions aired.
5 The concept of a THST Workshop was once again raised and it was suggested that all board members email dates that they could make to Daniel (see above re. decision not to hold workshop at this time)
6 Bernie circulated a draft letter to the club now that the transfer window had closed. The letter was approved and in due course sent to the club and published to members.
7 It was noted that the recent decision to implement a winter break in the league season had been made without reference to fans, despite this being an issue that will affect every football fan.
8 Lengthy discussions took place regarding TTOP. David explained the level of expense that had been incurred in the project to date (some £3,700 – taken up mainly by legal and advertising costs). Peter agreed to give David a copy of the shareholders list for David to make progress on identifying shareholders who could be approached to pledge shares. Peter and David agreed to work together on a letter to send to these “target shareholders”. Those board members who had not yet done so were asked to pledge their existing shares.
9 The following items of AOB were raised:
· Jonathan reported that THST FC was in discussions about games against Glasgow Rangers, Exeter and Leicester
· Bernie raised the issue of the registered address of THST, Jonathan agreed to chase the FSA to get confirmation that the address had been altered as we had requested
Tony reported that he was still working on the game vs. the Chivers XI and that a weekday evening in May would be preferable. A cost of £500 would be incurred to cover the costs of the Chivers XI
· It was noted that THST was to be represented at Fred Dowry’s funeral and Bernie noted that the most recent CaDD teletext article paid tribute to Fred
· Keith Palmer had been in touch to confirm that our President, Steve Perryman, was keen to do a Q&A
· David reported that a further meeting was due with Matthew Collecott to discuss the season tickets/benefit package
· Paul noted that he was making progress with arranging a regional THST meeting in Derby at which Dave Mackay would host a Q&A
10 The next meeting would be held on Tuesday 23rd March 2004 (eventually postponed to 30th March 2004 at the same venue)
Signed as correct
............................
Chairman
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